Student Sponsorship

• Applicants must be EAG members (check membership or join / renew).
• Applicants must be current undergraduate, masters or PhD students.
• Applicants may be based in any country.
• The event (or research stay) that the applicant wishes to attend should be taking place a minimum of 4 weeks after the application deadline.
  
• For applicants intending to participate in person, the event (or host institute of a research stay) must be located within Europe.

Note that it is not possible to be sponsored twice in the same year, or to receive sponsorship for an event already sponsored by EAG (see sponsored events). Students can apply every year but priority will be given to students who haven’t previously received funding.

Applications must be submitted via the online application form below.

Before applying, please therefore review the form. Required fields include applicant details, event details, your budget details (travel, accommodation, registration/abstract fees, other funding available to you), and the amount requested (1000€ maximum).

As part of the application, you must also upload a single PDF file containing the following items:

• Cover Letter (750 words maximum) outlining:
  – your motivation/reasons for attending the event (related to the nature of the event and the event objectives);
  – the expected impact of attending the event on your career;
  – your need for EAG sponsorship (e.g., what other funding is available to you?).
• Short CV (1 page maximum)
• Applicant’s abstract, or if not applicable, a short summary of your scientific goals.
• Letter (or email) of recommendation from the student’s supervisor (addressed to the Committee), supporting the applicant’s attendance at the event/research stay.
• (Research stays only) Letter from host institution confirming their commitment to host the applicant for the research stay.
• Proof of payment of accommodation/event registration in the student’s name (if these documents are only available after the event, they should be sent within one month).

Applications will be evaluated by the Committee according to the following criteria, as expressed by the candidate in their application:

• Impact/Motivation (50%) Candidate’s motivation for attending the event/research stay; scientific background in relation to the event and the stage of their career (e.g. workshop, research stay, international conference; Masters, early PhD, late PhD); impact of attending the event/research stay on career prospects;  consideration of how the goals of the event relate to their project and career stage.
• Scientific quality of candidate & abstract/scientific goals (30%) Quality of abstract/scientific goals; quality of the candidate in relation to their career stage and achievements that are relevant to the event (e.g., original papers, learning of critical skills, development of methods…).
• Need (20%) Applicant’s need for EAG sponsorship to attend the event/research stay; what other funding sources are potentially available to the candidate?

Applicants will be informed of the outcome within 4 weeks of the deadline. Following the event or research stay, successful applicants should provide a short report on their experience (both personal and scientific), including a few photos. Some of these reports will be published on the EAG Blog.